Instructor Portal Frequently Asked Questions (FAQ)

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What is McBurney Connect?

McBurney Connect is an online accommodation and case management system that serves as a hub for accommodation information for students with disabilities and instructors.

How do students use McBurney Connect?

Students will log in to McBurney Connect each semester to select which of their approved accommodations they wish to use for each class. The student’s selections generate a Faculty Notification Letter that is sent to course instructors by email.

How do instructors use McBurney Connect?

As a result of this new system, instructors will now receive customized information about classroom accommodations that are specific to each course, as students will select just those accommodations that are needed for each course. Students are still expected to meet with instructors to discuss their accommodations.

What is a Faculty Notification Letter?

The University of Wisconsin-Madison is committed to providing equal access for students, and has designated the McBurney Center as the office to determine reasonable accommodations, in consultation with students and their professors. The Faculty Notification Letter identifies accommodations that are intended to minimize barriers and provide equal access for students without compromising the essential elements of a course. Letters will be emailed to instructors each semester.

Can I see a list of students with Faculty Notification Letters in my class?

Yes. You will see a list through the Instructor Portal in McBurney Connect

Can I generate a list of students’ accommodations from the Instructor Portal?

Yes, you can generate a Microsoft Excel sheet listing students and their requested accommodations in your classes. This feature is particularly helpful for instructors with large class sizes managing high volumes of testing accommodations. The following steps will help you to generate this document:

  1. Log into the Instructor Portal with your NetID
  2. From the “Overview” page with the listing of students in a table, change the ” Sort Column by:” to “By Accommodation Group”
  3. Click on the button “Export Student Accommodation Requests”
  4. Save the file in a secure location.

You will then have a modifiable/filterable Excel document containing students who have requested accommodations across your courses and/or sections.  Note: you will need to periodically export this file for it to be up-to-date with recently requested accommodations.

What can I see in the McBurney Connect Instructor Portal?

Faculty will have access to:

  • a list of students who have generated a Faculty Notification Letter for each class
  • at a glance, the number of students who have test accommodations, communication access accommodations (e.g. interpreter, CART, media captioning), alternative formats, notetaking accommodations, reasonable courses adjustments and modification letters, and other classroom accommodations.
  • the Faculty Notification Letter for each student

Are Faculty Notification Letters the same for each course and each section of a course?

Not necessarily. Students select from their approved accommodations to generate a Faculty Notification Letter specific to each section of each course. For example, a student may need notetaking accommodations in the lecture section of a course, but not for the discussion section of the same course. A Faculty Notification Letter will be emailed to the instructor(s) of record for each section.

When will I receive Faculty Notification Letters?

Faculty Notification Letters will be sent out roughly two weeks in advance of each semester for all students who have made their requests. Once that date has passed, newly requested letters will go out as soon as they are generated by students. If there is no instructor of record for a section, the Faculty Notification Letter(s) will be held until an instructor is assigned.

What is happening to Verified Individualized Services and Accommodations (VISA) plans?

Laminated, paper VISAs will no longer be issued as of Summer 2018. Students with disabilities will instead be able to generate Faculty Notification Letters that will be emailed to instructors and viewable in the Instructor Portal.

What if a student presents a VISA to me?

If a student presents you with their VISA, please engage in discussion with them about their needed accommodations, but also refer the student to their access consultant at the McBurney Center for assistance in generating a Faculty Notification Letter for your course.

Who has access to McBurney Connect?

  • Students with disabilities who are registered with the McBurney Disability Resource Center.
  • Any Instructor of record assigned to courses and their sections. This may include faculty, teaching assistants, lab instructors, and other instructional staff. If no students have generated a Faculty Notification Letter for the class, there will be nothing to view in the instructor portal.

Do course coordinators have access to McBurney Connect?

Only instructors of record for each course/section have access.  Course coordinators will have access to Faculty Notification Letters for any section on which they are listed as an instructor, including if they are listed in a supervisory or auxiliary role.

Do advisors have access to McBurney Connect?

No. Only instructors of record for each course/section have access.

How do I get assistance with a student’s accommodations implementation?

Please contact the student’s access consultant in the McBurney Center. The access consultant’s name and contact information will appear on each Faculty Notification Letter.

How do I get help or support with using McBurney Connect?

Please feel free to contact Mari Magler.

Why am I receiving multiple Faculty Notification Letters for one student?

  • Possibility 1: If a student updates their accommodations selections in McBurney Connect during the semester, you will receive an updated letter by email.
  • Possibility 2: If a student generates a Faculty Notification Letter for a discussion section and a lecture section of the same class, and you are listed as the instructor for both, you will receive a letter for both sections.