Applying to be a Notetaker
Notetakers must be a UW-Madison student currently enrolled in the class for which they are requesting a notetaking assignment. The first part of the process is to let us know that you are interested in being a notetaker and which classes you could provide copies of your notes. As part of the application you can elect to get paid for your notes or to be a volunteer.
- Review online training for Applying to be a Notetaker – eligibility, requirements, and reimbursement procedures.
- Apply to Be a Notetaker on McBurney Connect and Enter Your Course Numbers
- Review the information below to determine what employment documentation you may need to provide to get paid
- Watch your email for a Notetaking Assignment
Accepting a Notetaking Assignment as a Paid Notetaker
If you receive an email from the McBurney Connect system that you have been assigned to a class, you must follow the instructions below to receive payment. (If you are volunteering to share notes, you may skip this section.)
Notetakers are employed as student hourlies and are paid a lump sum of $125 per class (minus any state and federal payroll taxes). Payment is made about 6 weeks after the end of the semester via direct deposit. If the class is dropped or notes are no longer needed, payment is prorated*:
|1-3 Weeks: $25|
|4-6 Weeks: $50|
|7-10 Weeks: $75|
|11-14 Weeks: $100|
|15 Weeks: $125|
*Classes that don’t follow the standard 15-week semester are paid in a similar, prorated fashion.
1. Complete the Required Notetaker Employment Survey from the link in the assignment confirmation email within 24 hours of accepting a notetaking assignment.
2. If you are NOT currently employed by UW-Madison, submit all required forms and documents (see below) in person at a McBurney Fair for Recently Hired Notetakers. If you are assigned after the last fair, you must submit any required forms and documents within 3 days of starting a notetaking assignment. (NOTE: UW Foundation, UW Hospital and Clinics, and UW Extension do not qualify as UW-Madison employment since they do not share the same Human Resources database. If you are currently employed by those three organizations, you will still need to attend a fair.)
- Federal and state W-4 forms
- Supporting documents for the I-9 form (You will need to provide either one documents in List A OR one document in List B in combination with one document in List C.).
- No copies of I-9 supporting documents will be accepted. They must be original and unexpired.
- Even if you provided I-9 supporting documents to a previous UW-Madison employer and they have not expired, McBurney is required to re-verify your identity by examining the original documents again.
- After you are added to McBurney’s payroll, you will be able to submit direct deposit information online. Please read the direct deposit instructions carefully; failure to submit accurate direct deposit information may delay payment or result in issuance of a US Bank Focus Card.
3. International Students: In addition to completing and submitting the Required Notetaker Employment Survey, W-4, Direct Deposit, and Identification Documents (must be original and current documents) will need:
- To apply for a social security number and obtain the number before we can pay you. McBurney will email you the necessary Offer of Employment letter after you accept a notetaking assignment.
- A Glacier account if you do not already have one. For more information on Glacier visit the Payroll Services website. A Glacier account will be automatically generated once you are hired and have turned in your W-4 form.
3. Near the end of the semester you will receive an email notifying you that your invoice is available for you to sign online in McBurney Connect.
Checking on Your Payment
Payment is generally made six weeks after the end of the semester via direct deposit. Students with other campus jobs will have their notetaking payment added to their usual payroll check.
Students can check on their payment by going to MyUW, selecting the “Payroll Information” app and opening the applicable earning statement. You should see a “Student Hrly Lump Pmt” notation that corresponds to the payment for notes.
Email the Notetaking Payment Coordinator with questions or problems.