Alternative Format (Document Conversion) provides students approved for this accommodation with three types (audio, enlarged text, Braille) of accessible course reading materials in three formats (recorded audio, electronic text, and Braille). Students eligible for Alternative Formats need to attend a training session before using the service.
All requests should be submitted at least six (6) weeks prior to the start of class. Materials submitted after the 6 week on-time deadline listed below will be processed and made available once on-time requests have been fulfilled. Please contact the Alternate Formats Coordinator if you encounter difficulties getting information about your course materials.
|Semester Materials are to be Used||Due Date for On-Time Requests||Notes|
|Spring 2019||Tuesday, December 11, 2018||Students should begin contacting their instructors and submitting requests as soon as they register.|
|Summer 2019 (4 Week session)||Monday, April 8, 2019||Students should begin contacting their instructors and submitting requests as soon as they register.|
|Summer 2019 (3 Week session)||Tuesday, April 16, 2019||Students should begin contacting their instructors and submitting requests as soon as they register.|
|Summer 2019 (8 Week Session)||Monday, May 6, 2019||Students should begin contacting their instructors and submitting requests as soon as they register.|
|Fall 2019||Wednesday, July 24, 2019||Students should begin contacting their instructors and submitting requests as soon as they register.|
How to Make an Alternative Format Request
- Identify materials you plan to request in alternative formats, either by contacting your professors or checking book information in your Student Center (remember that the Student Center does not include information about non-book materials like readers and eReserves and may not be up-to-date).
- Check Project Gutenberg to see if your books are available. If they are available from Project Gutenberg, you can download them without submitting a request to the Alternative Format (Doc Con) Coordinator.
- Check Learning Ally to see if your books are available. If they are available, email the Alternative Format (Doc Con) Coordinator to request a Learning Ally account.
- For books, be sure to include title, author, copyright/edition, and ISBN (if known). Always include which class the material will be used for and attach a syllabus, if available.
Sample Email to Instructors
This letter is intended for students emailing their faculty to find out what the readings will be for full semester courses. We suggest that you copy and paste the text below into your email program. Then, edit and personalize the letter as appropriate. There are several place holders indicated by “<INSERT …>” to enter the course info, instructor name, semester, your name, and your contact information.
[Subject Line]: Reading materials for <INSERT COURSE NAME/NUMBER>
Dear <INSERT GREETING/INSTRUCTOR NAME >:
My name is <INSERT YOUR NAME> and I am enrolled in <INSERT COURSE NAME/NUMBER> for <INSERT SEMESTER>. I am approved for Alternative Format as an accommodation through the McBurney Disability Resource Center (https://mcburney.wisc.edu). This service provides reading materials in formats that are accessible for students.
I am requesting your assistance in providing me with the following information regarding any reading materials that will be used in your course, so I can determine which materials need to be obtained and converted to an alternative format. Because of the time it can take to obtain and convert materials, it is important to start this process well before the semester begins.
Would you please send me a detailed list of any reading materials (including textbooks, reading packets, class handouts, library reserve materials, readings posted on web pages, e-reserves, lab manuals, etc.) you will be using during the semester.
Reading Type: Textbook, reader, handouts, web links, e-reserves, lab manual, etc.
Copyright and/or edition:
ISBN Number (if known):
Bookstores, copy stores, or other source where available:
Is a previous edition an appropriate substitute? If so, what edition(s)?:
Thank you for your assistance. If you have any further questions, please contact me or the Alternative Formats (Document Conversion) Coordinator at the McBurney Center (608) 265-5468 or firstname.lastname@example.org.
<INSERT YOUR NAME>
<INSERT YOUR CONTACT INFO (EMAIL & PHONE SUGGESTED)>