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Madison, WI 53715-1007

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McBurney Disability Resource Center

Disability Documentation Policies

Documentation Policies Based on Type of Disability

Students with multiple disabilities are encouraged to provide disability documentation for all diagnosed disabilities or disorders. By doing so, McBurney staff are best equipped to make the most appropriate service eligibility determination and accommodation recommendations. If you have questions, please don't hesitate to contact us.

Please be sure to also read the "Additional Documentation Policies That Apply to Everyone" below. We recommend forwarding the link to this web page to the professional providing your documentation.


Disability Type

Appropriate Disability Assessment Form to Return to McBurney

Learning Disability

Please submit a recent psychoeducational evaluation (within the last 3 years for high school students and the last 5 years for adults) with test analysis and interpretation. See Learning Disability page for additional information.


AD/HD Disability Assessment Form

A recent psychoeducational evaluation (within the last 3 years for high school students and the last 5 years for adults) with test analysis and interpretation may be submitted in lieu of the AD/HD Disability Assessment Form.

Psychiatric/Mental Health

Psychiatric Disability Assessment Form

Deaf/Hard of Hearing

General Disability Assessment Form plus an audiological evaluation and/or audiogram, no older than 3 years if loss is progressive

Mobility, Systemic,  or Health-Related Disabilities

General Disability Assessment Form

Low Vision or Blindness

General Disability Assessment Form and vision exam/evaluation report from an appropriate eye care professional, such as an ophthalmologist, optometrist, or low vision specialist

Traumatic Brain Injury

General Disability Assessment Form

A recent neuropsychological assessment (within the last 3 years for high school students and the last 5 years for adults) with test analysis and interpretation may also be required.

Additional Documentation Policies That Apply to Everyone

Pursuant to the Americans with Disabilities Act (ADA) and Section 504 of the Vocational Rehabilitation Act of 1973, individuals with disabilities are protected from discrimination and assured services and accommodations that provide equal access to the activities and programs of the university. To establish that an individual is covered under the ADA documentation must indicate that the disability substantially limits a major life activity. In general, the less obvious the disability, the more information is required to assess a student’s needs and make accommodation recommendations.

Disability documentation submitted must:

  • Be recent, relevant and comprehensive, and, where appropriate, contain test scores and interpretation (e.g., learning disability reports, audiograms, etc.)
  • Demonstrate a substantial impact on one or more major life activities
  • Indicate whether the impact is current and stable or fluctuating (conditions that fluctuate over time may require more recent documentation)
  • Adequately verify the nature and extent of the disability in accordance with current professional standards and techniques
  • Clearly substantiate the need for all of the student's requests for accommodations
  • Be provided by a licensed clinical professional familiar with the history and functional implications of the impairments. This person should be someone other than a member of the student's family.
  • Be submitted on the official letterhead of the professional describing the disability (unless using McBurney disability assessment forms)
  • Be dated and signed and include the name, title and professional credentials of the evaluator, including information about license or certification

Incomplete or Inadequate Documentation of Disability

If the original documentation is incomplete or inadequate to determine the extent of the disability or reasonable accommodation, the University has the discretion to require additional documentation. Any cost incurred in obtaining additional documentation when the original records are inadequate is borne by the student. If the documentation is complete but the University desires a second professional opinion, the University bears the latter cost.

File last updated: April 13, 2017. 09:08:41 am
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