Transition to Campus, Fall 2009: How to Request Academic Accommodations
Welcome Freshman, Transfer, and New Graduate and Professional Students
Congratulations on your acceptance to UW-Madison!
We look forward to working with you to ensure your transition to campus goes well and that services are in place
when you arrive on campus in the fall. Your first task is to provide the information we need to determine which
services you will be eligible to receive. Complete Steps 1-6 below to do this. Once eligibility for services is determined,
services generally take 4 to 6 weeks to set up.
We hope that most of your questions will be answered by reading through our website. Please pay special attention to
the
Prospective Student Information Page. It contains
valuable information about other services on campus and in the community that you may need to arrange before starting school.
If you have additional questions, please discuss them with the accommodation specialist during your intake appointment.
Document Conversion (audio/electronic print materials), Sign-Language Interpreting, and Speech-to-Text Service (captioning) Users:
Complete Steps 1-6 below as soon as possible. These services require a great deal of advanced planning and coordination
to be put into place by the beginning of the fall semester. If eligible, our office can assist you in registering
for an early SOAR session (prior to June 30th) so your schedule can be finalized as quickly as possible and coordination of services begun.
Please email your accommodations specialist for more information.
"To Do List" Calendar
NO LATER THAN MAY
Contact McBurney.
Call our office to provide McBurney with your student ID number and other contact information.
Complete Accommodation Request Form and return to McBurney.
Read the documentation guidelines specific to your disability:
We strongly recommend forwarding the documentation guidelines link to the professional who will be submitting disability documentation and/or assessment forms on your behalf.
NOTE: If you suspect you may have a disability but have never been diagnosed, see the Learning Assessment and Resources page.
Return completed assessment forms:
Forward the appropriate form (based on your disability) to your treating professional for completion and return to McBurney.
Send additional supporting materials to McBurney:
- Records of accommodations/services provided to you at any previous academic settings (e.g., IEP, Section 504 plan, college service plan, etc.
- Record of accommodations provided for any national standardized exams (e.g., ACT, SAT, GRE, LSAT, etc.)
Schedule your Intake Appointment:
Contact our front desk (608 263-2741 for voice, 608 263-6393 for TTY, or mcburney@odos.wisc.edu for email) to schedule
an intake appointment that can be conducted in person or over the phone. When you contact our office, front desk staff
will determine your appropriate Accommodations Specialist based on the nature of your disability. Make sure your
Accommodation Request Form, disability documentation, and completed disability assessment form (if required) arrive at
least one week prior to this appointment.
We recommend that you schedule your intake appointment to coincide with your SOAR visit.
Review the SOAR schedule to determine your open times for meeting with McBurney staff. You may consider staying in
Madison for one additional day. Make sure to schedule the intake appointment before booking
flights for SOAR since intake appointment times are subject to accommodation specialist availability.
Register for SOAR (Student Orientation, Advising, and Registration):
JUNE/JULY
After you complete your Intake Appointment and are eligible for services you may view your VISA (Verified Individualized Services and Accommodations). This is your recommended accommodations plan.
After you attend SOAR, make your accommodation request(s) for Document Conversion, Notetaking, Interpreting, and Captioning services. For more detailed information about your recommended McBurney services, go to the McBurney Services section of the web site.
Non-McBurney services may include Madison Metro Paratransit Service, accessible parking, housing accommodations,
personal care attendants, etc. that you may require. Our
Prospective Student Information page
contains valuable information about how to arrange these services.
Please plan your Wisconsin Welcome schedule to include the appropriate McBurney trainings and your other interests.
Request accommodations to participate in Wisconsin Welcome activities, if needed. Ensure that you do not sign up for
multiple activities taking place at the same time by making a note (in your calendar or planner) of any remaining
McBurney training sessions you have registered to attend.
Schedule McBurney Training Sessions:
Required McBurney training sessions will take place August 25 - September 8, 2009. There are at least four different times offered for each training session. You will receive authorization to use your accommodations and an official copy of your VISA after you have completed all training sessions you need to attend.
RSVP for training by calling the McBurney main desk at (608) 263-2741 or emailing
McBurney's main desk . Contact us early to get your preferred time since space is limited. Expect to receive an email confirming your requested training session time.
Location for all sessions will be the Middleton Building, 1305 Linden Drive (McBurney's location). Test accommodation and notetaking sessions will be in Room 102; document conversion will be in Room 108.
TEST ACCOMMODATIONS TRAINING
This training will help you work with faculty to get test accommodations within the department. You will learn how to talk to faculty about your accommodations. You will also learn more about your VISA and disclosure.
Times:
- Tuesday, August 25, 12:30 - 1:45 pm
- Tuesday, September 1, 10:30 - 11:45 am
- Thursday, September 3, 2:30 - 3:45 pm
- Tuesday, September 8, 4:30 - 5:45 pm
DOCUMENT CONVERSION TRAINING
During the general training, you will learn the document conversion policies and procedures, as well as the different alternative formats (i.e., digital audio, electronic). Training on Kurzweil 3000 software will also be provided for students who don't use JAWS or similar screen reading software. You will also receive any reading materials you've requested for your Fall 2009 classes that have already been received from publishers, Recording for the Blind and Dyslexic, and Badger Accessibility Services, as well as materials converted by McBurney staff.
Students who have their own laptop computers should bring them to the training session.
Times:
- Tuesday, August 25, 10:00 - 12:00 noon
- Friday, August 28, 1:00 - 3:00 pm
- Monday, August 31, 10:00 - 12:00 noon
- Tuesday, September 1, 3:00 - 5:00 pm
- Thursday, September 3, 12:30 - 2:30 pm
NOTETAKING TRAINING
In Notetaking training, you will learn how to request the service each semester, how to recruit and select your notetakers, and how to follow notetaking policies and procedures.
Times:
- Tuesday, August 25, 2:00 - 3:15 pm
- Tuesday, September 1, 9:00 - 10:15 am
- Thursday, September 3, 4:00 - 5:15 pm
- Tuesday, September 8, 3:00 - 4:15 pm
SEPTEMBER
Provide Feedback on Training
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